Privacy Policy
Institutional Data Protection & Global Privacy Protocols of ITDFC.
1. Introduction
The International Trade and Delegation Federation of Chambers (ITDFC) (“ITDFC”, “Federation”, “we”, “our”, or “us”) is committed to protecting the privacy, confidentiality, and integrity of personal and institutional data entrusted to us.
This Privacy Policy explains how ITDFC collects, processes, uses, stores, transfers, and safeguards information in compliance with applicable laws, including global best practices, the Digital Personal Data Protection Act, 2023 (India), and internationally recognized data protection principles.
By accessing ITDFC services, participating in events, or engaging with the Federation, you acknowledge and agree to the terms of this Privacy Policy.
2. Scope of Policy
This Policy applies to all individuals and entities interacting with ITDFC, including:
3. Categories of Data Collected
3.1 Personal and Professional Information
- Full name, designation, organization
- Contact details (email, phone number, address)
- Professional background and affiliations
3.2 Institutional and Business Data
- Organization profile and operational details
- Trade interests, sectoral focus, and partnerships
- Membership records and engagement history
3.3 Event, Delegation, and Protocol Data
- Travel and itinerary details (where applicable)
- Identification documents (passport, ID proof where required)
- Visa-related information (for international delegations)
- Meeting preferences and participation records
3.4 Technical and Digital Data
- IP address and device information
- Browser type and access logs
- Website usage data through cookies and analytics tools
4. Purpose of Data Processing
ITDFC processes data strictly for legitimate institutional purposes, including:
- Membership management and coordination
- Organizing conferences, summits, and global delegations
- Facilitating trade, diplomatic, and policy engagements
- Communication of updates, reports, and opportunities
- Research, analytics, and institutional insights
- Compliance with regulatory, governmental, and diplomatic requirements
5. Legal Basis for Processing
Consent
Where individuals voluntarily provide their information
Legitimate Interest
For institutional growth, coordination, and outreach
Contractual Necessity
To fulfill membership or participation obligations
Legal Compliance
To meet statutory, regulatory, or diplomatic requirements
6. Data Sharing and Disclosure
ITDFC maintains strict confidentiality and does not sell or commercially exploit personal data.
Data may be shared only when necessary with:
- Government authorities and regulatory agencies
- Diplomatic missions and international organizations
- Event partners, co-hosts, and institutional collaborators
- Service providers (under strict confidentiality agreements)
All such disclosures are made with appropriate safeguards and only for official and lawful purposes.
7. Cross-Border Data Transfers
Given the international nature of ITDFC’s activities, data may be transferred across jurisdictions. ITDFC ensures that:
- Transfers comply with applicable data protection laws
- Adequate safeguards (contracts, agreements) are in place
- Data is protected regardless of geographic location
8. Data Security Measures
9. Data Retention Policy
ITDFC retains data only for as long as necessary to fulfill institutional and operational purposes and comply with legal obligations. Upon expiry, data is securely deleted or anonymized.
10. Rights of Data Subjects
- • Access personal data
- • Request correction or updates
- • Withdraw consent (where applicable)
- • Request deletion or restriction
11. Cookies & Tracking
We use cookies to enhance user experience, analyze traffic, and improve platform functionality. Users can manage preferences through browser settings.
12. Third-Party Links
ITDFC is not responsible for the privacy practices of external platforms linked from our services.
13. Policy Updates
ITDFC reserves the right to modify this Privacy Policy at any time. Continued use of ITDFC services constitutes acceptance of the updated Policy.
15. Disclaimer
"ITDFC operates as a neutral institutional platform for trade, diplomacy, and policy engagement. The Federation does not engage in data monetization or unauthorized data usage."
16. Governing Law and Jurisdiction
Governed by the laws of India. Disputes shall be subject to the jurisdiction of courts in New Delhi, India.
Last Institutional Revision: March 2026